Donor Privacy Policy
The Robert A. Gardner, MD Foundation, Inc. maintains the highest level of respect for the privacy of its donors and has created this Donor Privacy Policy to honor your rights.
What Information We Collect
The Foundation collects personal information from donors such as address, phone number, e-mail address and comments. In addition, the Foundation keeps a record of each donor’s gift history. This information is kept on file for IRS and Florida registration purposes.
How We Use The Information
The Foundation will not publish, sell, or share names, e-mail or mail addresses, or telephone numbers of our donors. The Foundation will use contact information of donors to:
- Distribute receipts for donations
- Thank donors for their donations
- Inform donors of upcoming fundraising or other activities
- Prepare internal records and analyses
- Report to the IRS and required State regulatory agencies
- Contact donors regarding changes to this policy
All information is kept strictly confidential and no personal information is publicly released without your express consent to further our continuing promotional and fundraising efforts. Otherwise, we will use donation information anonymously for these activities.
Financial Information
All access to donor financial information is strictly limited to professional staff for processing. Confidential summary reports of donation amounts and donor names are provided to the Foundation’s Board of Directors on a periodic basis coinciding with scheduled Board meetings.
Donor Bill of Rights
The Foundation subscribes to the Donor Bill of Rights.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights:
- To be informed of the organizations’ mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the organization’s governing board, and to expect the Board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the organization’s most recent financial statements.
- To be assured their gifts will be used for the purposes for which they were given.
- To receive appropriate acknowledgement and recognition.
- To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
- To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
- To feel free to ask questions when making a donation and t receive prompt, truthful and forthright answers.
The text of this statement in its entirety was developed by the American Association of Fund-Raising Counsel (AAFRC), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the National Society of Fund Raising Executives (NSFRE).
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